Accounts Payable Specialist

Posting Details

Posting Details

Posting Number A00936
Position Title Accounts Payable Specialist
Position Number E 1088
Salary for Announcement

The beginning of the salary range is $42,538. The final salary will be commensurate with education and experience.

Employee Category Administrators
Department Accounting Services
EClass Code Full Time Administrators
Position Summary

This position exists to manage an assortment of specific vendors, monitor levels of expenditures based on purchase orders, contracts, or leases, and ensure the timely payment of University obligations to these vendors. This position is also responsible for negotiating resolutions with vendors as problems arise. It also provides audit, review and verification of vouchers for completeness and conformity to applicable rules, regulations, and policies with the authority to make changes as necessary; process vouchers to pay vendors for goods and services received; serve as a technical resource for personnel regarding the computer system technical procedures and proper use of codes, and on-line computer screens; review payments for accuracy from check cycles; provide information to accountants regarding the proper use of accounts as well as sufficient account balances. This position also must analyze vendor activity, recommending journal entries or other corrective actions for agency funds; accumulate and consolidate voucher activity; and instruct University personnel on proper use of purchasing/payment procedures and forms. This position also maintains and revises the Accounts Payable policies and procedures manual, and provide recommendations related to proposed solution.

Duties/Responsibilities

• Serves as Accounts Payable Technician by reviewing and auditing requests for payments from faculty, administrators, and staff. Analyzes the propriety of these requests for payment and adherence to University fiscal rules and University policy, compiles allowable costs and adjusts for unallowable costs, and processes for payment. Reviews all requests for payment to determine the specific department it may belong to and/or SPO/PO pertaining to the purchase and determines the balance of the SPO/PO to the Banner system prior to processing payment. Discovers any errors in the request, notifies the department contact, offers solutions to the error, and processes the request for payment with the updated information into the Banner Finance system. Exercises individual judgment to select the appropriate solution to the error based on broad University fiscal rules and specific MSU Denver policies and procedure. Verifies that all required IRS and Fiscal Rule documentation is correct and on file, follows up with vendors to request documentation when not on file. Within the limits of the Banner Finance system, determines the speed, methods, and timing to efficiently complete the payment to vendors. Prioritizes the individual workflow to meet the weekly check run deadlines. Assures individual quality control for data entry under $100. Analyzes vendor activity, recommending journal entries for transfers or other corrective actions.
• Serves as a Travel Coordinator, processing travel documents from advances to final payments from assigned vendors for University personnel, students, and University guests. The position uses State and University travel guidance to ensure payments are appropriate in nature and approved in accordance in applicable regulation. Reconciles advances to final actual expenditures and either assures any over-advance has been reimbursed to the University or works with the A/P staff for a check for payment of the additional expenditures incurred. Processes payments to our banking partner for corporate card management and reconciliation of the clearing account.
• Reconciles the eMarket clearing fund and processes a journal entry to record the payback of travel advances.
• Serves as a reviewer for other AP Techs’ data to be processed into Accounts Payable, and determines which rules and regulations apply in given circumstances in the review process. The review process requires checks for adherence to University fiscal rules and University policy and ensuring that the proper process, chart of accounts references, etc. are used in the request for payment. Serves as part of the internal control checks and balances process for checks written in the Accounts Payable system. Reviews checks for names and addresses, dollar amount over check limit guidelines, and attaches other documents. Processes TIN matches and sanctioned/debarred status on vendors.
• Serves as a liaison to contacts outside the supervisory chain. Specifically, works with the University campus and with outside vendors to perform problem resolution. Discovers information or problems with requests for payment by interviewing the department personnel or vendor. Investigates the circumstances of the problem and works with the outside contact to accumulate all required and correct data. Advises the department personnel or the vendor with alternatives to resolve complaints or problems. Uses professional judgment to determine whether or not reclassifications are necessary to account classifications. Checks for authorized signatures, pre-approval for computer related purchases, and determines whether or not a purchase is appropriate in nature as well as what course of action must be taken when problems exist.
• Performs monthly audits of University-issued corporate cards – including verifying correct reallocations, appropriateness of purchases, tax exempt status, use of correct vendors, work with departments in cases of disputed purchases/charges in compliance with University fiscal rules and policies and procedures. Uses professional judgment to determine whether or not purchases are allowable or if more documentation is necessary.
•This position also works directly with Accounts Payable Lead to facilitate special projects and efficient processes, identifying the team’s strengths and weaknesses and suggesting areas of improvement. Maintains and revises the Accounts Payable policies and procedures manual, and provides recommendations related to proposed solution.

Required Qualifications

• An Associate’s Degree or a combination of education and related experience (one year of education is equal to two years of experience).
• One (1) year Accounts Payable experience.
• Experience using Microsoft Office Suite to include Word, Excel, Powerpoint, and Outlook.

Preferred Qualifications

• A Bachelor’s degree in Accounting or related field
• Experience in the Oracle Banner Finance system or related system.
• Experience working in Higher Education.
• Ability to maintain confidentiality.
• Strong organizational skills.
• Error – free written communication skills.
• Experience providing customer service
• Oral communication skills sufficient to express ideas and agreements concisely and persuasively.
• Experience writing and updating procedures.
• Experience with travel expense reports.
• A working knowledge of encumbrances.
• Experience with reconciliations and journal entries.

Posting date 12/06/2017
Closing date 12/15/2017
Closing Instructions Close on Closing Date
Special Instructions to Applicants

IMPORTANT: In order to be considered as an applicant you must apply via the online application system, www.msudenverjobs.com.

References refers to a list of three professional references and their contact information.

Official transcripts will be required of the candidate selected for hire.

This position will close at midnight MST on the closing date.

Applicant Documents

Required Documents
  1. Resume
  2. Cover Letter/Letter of Application
  3. References
Optional Documents

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * What is your current salary?

    (Open Ended Question)

  2. * Thank you for considering employment at Metropolitan State University of Denver! We would like to know how you heard about MSU Denver and our Career Site. Please select the category below that describes how you heard about the position you are applying for.
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